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Use the Comment feature to comment and comment in Word

Comment – An English word is used by a lot of young people, no matter where you use it, you probably know it right. Yes, that is Facebook.

This feature is one of the cool features of Facebook, it allows people to interact with each other through comments.

Similar to Facebook, Microsoft has also integrated the Comment feature for its text editing application.

Comment feature in Word Also allows users to comment, comment, comment, explain, … but about the content in the text ..

+ Step 1: Select / highlight the text you want to add comment on.

+ Step 2: Choose card Review => in group Comments you’ll choose New Comment.

Use the Comment feature to comment and comment in Word | Learn Office

+ Step 3: Enter your comments and you’re done ..

Use the Comment feature to comment and comment in Word | Learn Office

Choose to enter Reply to reply to other people’s comments and follow the steps above to add comments for other pieces of content you want.

The Comments command group in the tag Review give us all 7 orders (Delete contains 3 commands) as shown below:

Use the Comment feature to comment and comment in Word | Learn Office

  • Delete delete current comment.
  • Delete All Comments Shown delete all comments currently displayed.
  • Delete All Comments in Document delete all comments in the document.
  • Previous skip to previous comment.
  • next go to comment later.
  • Show Comments display comments.

Option Show Comments is only available when Simple Markup is optional of Display for Review. Looking at the image below you will see the difference when unselected and when selected Show Comments

Use the Comment feature to comment and comment in Word | Learn Office

My personal opinion is to encourage you to turn on Show Comments. Because when you turn this option on, it is easier to insert, view and reply to comments.

If your text has one or a few comments no matter what, we can easily control it. But when there are hundreds of comments, that’s another story ..

Specifically, when there are too many comments, these comments will take up a significant part of the editing page area. In addition, it distracts us, confuses us … unnecessary time …

The solution here is that we will temporarily hide these comments, when needed to customize the display. Specific steps.

Choose card Review => in group Tracking => select Show Markup => Uncheck at line Comments Done.

Use the Comment feature to comment and comment in Word | Learn Office

In Show Markup In addition to the hide / show comments option, there is a half option that is also commonly used Balloons.

This option will have 3 sub-options Show Revisions in Balloons, Show All Revisions Inline and Show Only Comments and Formatting in Balloons

I cannot translate it or describe its meaning to you because it is confusing and verbose. Instead, you just need to choose and take a look, you can immediately understand the meaning of it.

For example the picture below is the difference between Show All Revisions Inline and Show Only Comments and Formatting in Balloons

Use the Comment feature to comment and comment in Word | Learn Office

Observing the image on the left we see that there are two acronyms NN1 and NN2. The meaning of it is

  • NN is the short name of the user account, here it is Nhut Nguyen
  • twelfth is the comment number

# 4. Epilogue

Okay, so we have just learned about how to use the comment feature in Word in a quite detailed and complete way. Generally speaking, it is not difficult at all, just a little tip to help you use more effectively.

If the features in the application software in general or the Comment feature in Word in particular are useful or not, will largely depend on the user’s usage.

Why is that? Because these features are mostly useful. Saying so for you to understand that “knowing” is not difficult, it is difficult to apply in any reasonable case? In what and where?

For example, this Comment feature can be used in lesson plans, contracts, drafts, … In general, in the ones that are not yet final, those are still waiting for comments, suggestions …

Goodbye and see you in the next posts!

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