Gmail is one of the most used email service providers today, and of course there is a good reason behind this claim. First of all, it’s free and bundled with other Google services. Plus, Google integrates a lot of features to help you efficiently manage your inbox and increase productivity when working with your email content. However, not everyone is aware of all of these features.
This article will compile and give you a list of the most useful Gmail features, as well as how to enable them. As follows.
1. Turn on the Preview Pane
Microsoft Outlook and the Mail app on Windows 10 have a very useful feature called the Preview Pane. User Interface (UI) will be divided into 3 columns: Inbox (Inbox) / Folder (Folder), email list in Mailbox / Folder, and Preview Frame. When you select an email from the email list, its content is displayed on the Preview Pane.
Many desktop email clients have a similar user interface. Thunderbird and the Mail app on macOS are no exception.
If you like this particular layout but prefer to have it on the Gmail web version, you can turn it on in Gmail. To enable the Preview Pane in Gmail, you need to enable a feature called Preview Pane in the following way.
Click on the gear icon and select “See all settings”.
Click the “Inbox” tab, navigate to the “Reading pane” option and check “Enable reading pane” and “Right of inbox”.
Finally, click Save Changes to save.
2. Predicting what you will write in email (Smart Compose)
Smart Compose is built on the concept of Smart Reply, capable of predicting what you will write in email. As you write, the hint text appears in the background of the current line and is lighter in color. Using testing shows that this feature is not very perfect, sometimes accepting the hint, only showing a word at the end of the sentence. Perhaps the more Smart Compose is used, the more it is able to recognize and understand the context of the message body.
Smart Compose currently only supports English, and Google also warns that Smart Compose is incapable of giving answers and not always correctly guessing.
To activate Smart Compose, do the following.
Go to “See all settings”> General. Go to the “Smart Compose” customization section, tick the two options “Writing suggestions on” and “Personalization on”. Finally, click Save Changes to save.
3. Snooze the email to check later
While you are checking your email, you may receive emails that need to respond but are temporarily unavailable due to something busy. For such emails, Gmail offers a pretty handy feature called “Snooze”.
Using Snooze allows you to snooze such emails from your inbox instantly and review them at the specified date / time.
4. Schedule automatic email sending
With the feature of automatic email scheduling (Schedule Send), users can choose any time period to schedule email sending. When the set time is reached, Gmail will automatically send the mail you have composed. Users can check the scheduled emails to edit the content as well as cancel sending if desired. This helps you a lot when you avoid forgetting to send important emails, or avoid sending the wrong email.
To use the Schedule Send feature, simply click on the triangle icon at the Send button and select Schedule send.
Then proceed to set the date and time you want to automatically send Gmail.
5. Use secret mode for email
Confidential Mode comes with Google’s new information rights management tool, allowing you to set preferences for how your emails are displayed, viewed and shared. Essentially, an email sent secretly cannot be forwarded or printed. You can set an expiration date and add a passcode requirement to increase security when an email is viewed.
To use secret mode, each time you write an email, you need to open it before you can use it, this feature cannot be set by default on all contacts.
To activate Confidential Mode for email, click the clock icon in the email compose window.
Confidential Mode window appears, you set the expiration date for your email as well as request a password for your email. You may not choose to require a passcode for the email, but an expiration date is required and you must set it up.
You can set a passcode requirement for more secure email, similar to two-factor authentication. This way, if someone has access to the recipient’s computer, they’ll still need a passcode to view the email. Google automatically generates a passcode and sends the password to the recipient’s phone via text message every time the email is opened, and the recipient has to enter the code to view the email’s content. The passcode request will ask you to know the recipient’s mobile phone number.
6. Block unsolicited email marketing or contacts
If you are often bothered by spam emails spread by individuals or organizations, you can simply block them in the following ways.
Click the icon menu expansion in spam email and select “Block [tên_người_gửi_email]”Done. Everything remains for Google to take care of.”
7. Create an event reminder calendar from received email
If someone emails you a time notification for a meeting or possibly an invitation to an event, you can easily add it to your Google Calendar so that Google can remind you.
Specifically, click the expanded menu icon at the top of the email and choose “Create event”.
8. Add important emails to Google Tasks for easy follow-up
Gmail lets you create tasks from important emails right in your inbox. It helps you keep track of important information, upcoming projects, … You can also set reminders for those tasks to remind yourself of their deadlines.
To add email to Google Tasks, click the “Add to tasks” icon in the toolbar below the search box.
Google Tasks interface appears, enter the information you need to remember.
9. Direct email translation
In the modern world, where Earth has become small, it is not uncommon to receive emails in a foreign language. Gmail will help in such cases, thanks to the mail translation feature (Translate Message), built-in Google Translate. You probably won’t find it useful until one day when you need it!
To use it, open the email to be translated and click the expanded menu icon on the right. Click on the “Translate message” option.
Hope the article will be useful to you.